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‘Tis the season to start thinking about how your company will give back to your community this year. Have you thought about conducting an office donation drive?

Done well, it’s an easy, low-stress way for businesses to help people in the community and gain a reputation for compassion and community service.

Here are our tips for running a smooth office donation drive:

#1 Do A Little Research

Don’t worry – it won’t take long! Just call local donation centers to see what items are most needed.

These places may have a surplus of some items, but be in great need of others. They’ll be able to tell you which is which so you can conduct a office donation drive that truly benefits the community.

#2 Consider the Cost

Consider the costs of items needed and the finances of your employees. Employees who make less money or have less ability to give may feel excluded if the requested office donations are on the expensive side.

#3 Determine The Logistics

You’ll need a location on site to place collection bins—preferably a spacious and high-traffic area. The bins will need to be visible, easily accessible, and clearly marked.

And you’ll need to coordinate transportation of the donated items to wherever they need to go. Some collection centers may be able to pick up items. Others may need you to deliver the goods.

#4 Promote the Donation Drive

Now this is important! You should promote the office donation drive through your standard communication channels.

A week’s notice is good. A couple weeks’ notice might be better.

Once the drive is underway, the donation bins will likely do the promotional work for you as long as they’re visible and clearly marked.

That said, if the deadline is approaching and it appears that not many employees have participated, a company-wide reminder email or announcement may be in order.

Procrastination is common, and if employees aren’t warned that they’re almost out of time, they may miss their window of opportunity.

#5 Don’t Make It Mandatory

Some employees may choose not to participate. That’s okay. Don’t single anyone out based on their level of participation.

#6 Build Up Your Team

Take the office donation drive as an opportunity to build camaraderie among your employees. Give them a collective goal, encourage them along the way, and afterwards let them know how well they did.

#7 Say Thank You!

Thank everyone who donated or otherwise participated in the drive. People like to be recognized for what they’ve done, even if the recognition wasn’t their motivation. And be sure to share any feedback you receive from the donation center or others in the community.

How does your company plan to give back this holiday season? Share in the comments below!


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Integrity HR's human resources blog is filled with expert advice (and sassy commentary) on those everyday employment issues that give business owners and managers HR headaches. From tips on how to retain key employees to how to write your dress code policy, our blog has all the HR resources you need. Problems we solve: HR Outsourcing, HR Consulting Projects, Professional Recruiting Services, HR Audit & Operational Review, Employee Training Programs, Compensation Consulting, Leadership Development & Coaching, Succession Planning.

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  • Lise Kantrowitz

    commented on April 28, 2018 at 11:45 pm

    Seven Tips For Organizing an Office Donation Drive | Integrity HR

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